Data entry is one of the services I offered in my virtual assistant business, Virtual Colleague, LLC. While it appears as simplistic, data entry and an integral part of any business. Data entry is important for two reasons. First, it is a list of names, dates, amounts, descriptions, and other information pertinent to the business. Businesses thrive on lists of information. Lists are necessary to target customers, record what is the top seller, and other information.
The second important feature of Data entry is the realtime update of information. Data entry lists are updated almost immediately. They’re in invaluable source of information and can be access with one click. That’s why I offer Data entry as a service. It is vital to most businesses, yet it is something that is simple to do, time consuming, and repetitive in nature. Fast typing and getting it done quickly is easy money, but accuracy is expected and errors are inexcusable. While most virtual assistants shy away from typing long lists of information, it is part of the brain of the business. This information is used for marketing, promotions, selective offerings, surveys and other business ventures.
As a virtual assistant, I do a lot of typing and I give myself a typing test every month, just to make sure that I am in top form and not getting lazy with my strokes. It is also good for hand-eye coordination. Dexterity is important, when working in Data entry or figures. It saves a lot of corrections and brings a rhythm to the project.
Not to be confused with transcription, data entry is the creation of a list of information provided by the business or its clients. Transcription is typing words or figures that is created from some type of voice mechanism. Transcription involves additional equipment. Projects are transmitted online through special software programs. Then there is the foot pedal. This is connected to the computer, so the transcriptionist or virtual assistant can control the speed of the voice recording. It may be necessary to replay or slow down the speed, so the foot pedal is essential.
Both data entry and transcription are similar, but data entry is a more relaxed style of working. Transcription definitely requires specific equipment and rates are charged by the minute instead of by the hour. Data entry depends more on eyesight, but transcription relies on good listening.
Every time you receive an email or advertisement in the mail, you know your name and contact information is included on someone’s business list. As a virtual assistant, I think of all the opportunities for my business, when I receive one of these emails or mail. That’s why data entry should be part of most virtual assistant businesses. It is easy to do. You can always check your accuracy against the list provided, and it is a constant source of work for your business.
If you would like to know more about my virtual assistant business, Virtual Colleague, LLC, please click here.